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  Home > Job Opportunities > Application Procedure

Application Procedure


Submitting a Successful Application: Each year, Language Link receives hundreds of requests for employment information and/or online application forms. With regard to the latter, many of these applications will not receive a response from Language Link, as they have been filled in either incorrectly or incompletely. If you are thinking to submit an online application form, then you would do well to read this section prior to doing so.

Application Overview: When an application form is received, it is processed using a 5 step method.

Step 1 - Information Review: Within 24 hours of an application being received, it is reviewed by a Recruitment Manager for both accuracy and completeness. It is during this initial step that many applications fail because they are, as previously mentioned, inaccurate and/or incomplete. As such, they lack either basic or essential information which is needed to fully consider the merits of the application and/or proceed further.

Step 2 - Reference Verification: The same day that an application is reviewed, a request for references is sent out. It stands to reason that if an applicant fails to add contact information for his/her referees, the Recruitment Manager cannot move forward with the application; thus, the application receives no further attention. Given that there is contact information, the applicant will be notified that his/her references are being contacted and that s/he will be re-contacted as soon as the first referee responds.

Step 3 - Interview: Once the first reference has been received, the applicant will be notified that s/he should contact the Recruitment Manager by e-mail and arrange for a convenient time when s/he may be contacted by a member of the Academic Department for a short Skype or telephone interview. Please note that Language Link can only make calls to landlines and not mobile phones. If you only have access to a cell phone, then an interview can be arranged provided you initiate the phone call. The applicant may be asked to complete a Pre-Interview Task prior to the interview.

Step 4 - Job Offer: Following the interview, the Recruitment Manager will make a recommendation as to whether to offer that applicant a posting with Language Link. If the decision is positive, the applicant will be sent a job offer and a contract. The applicant will be instructed to review the contract and the offer and make a decision to accept or reject the offer. Applicants are likewise informed that the job being offered is time limited. This is necessary as 1) there are normally many applicants and 2) it is imperative that Language Link fills its vacancies as soon as possible. For the applicant to accept a job offer, s/he should sign the contract and return it and a copy of their passport details by fax or e-mail scan to Language Link.

Step 5 - Acceptance Confirmation: Following the applicant's acceptance of the job offer, the applicant will be notified that his/her contract and passport details have been received. At this point, the applicant will be given information concerning the visa application process. For more information on visas, visit ourVisa Requirements pages.

Common Mistakes: There are a number of common mistakes that applicants often make when submitting their application. What follows are the most common mistakes that applicants make.

a) Applying for the wrong position: Perhaps the most common mistake made by an applicant is applying for the wrong type of position i.e., EFL Teacher, Internship, Work-Study, Summer Camp Teacher or Volunteership. Each type of position has its own requirements and thus its own application form. Prior to applying for a job opportunity, an applicant should evaluate his or her applicant profile and apply accordingly (see below). Once the applicant has determined his or her profile, s/he should read through the related pages so as to confirm 'the fit'. Only after doing so, should the applicant start filling in the online application form.

The following short descriptions should help to guide you to the appropriate application form.

    EFL Teacher with TEFL Qualification Application Form: This application form is to be used exclusively by applicants who have satisfactorily completed a formal 100 to 120 hour EFL/ ESL teacher training certificate course. The course should have included between 6 and 8 hours of practical teaching experience. As experience is not obligatory, newly qualified teachers are invited to apply. For more information, visit our EFL Jobs page.

    EFL Teacher with Experience but without a Formal TEFL Qualification Application Form: This application form is to be used exclusively by applicants who have not completed a formal 100 to 120 hour EFL/ ESL teacher training certificate course but have gained relevant EFL/ ESL on-the-job teaching experience. Applicants must have taught within a formal setting e.g., school, language school, institute, etc and be able to provide written confirmation and recommendation of their abilities by their supervisor. Please note: self-employed teaching and private home tutoring is not considered as suitable experience. For more information, visit our EFL Job pages.

    Euro Teacher Application Form: This application form is to be used exclusively by applicants for positions as Teacher of European Languages (TEL Teacher) of French, German, Italian or Spanish who have either satisfactorily completed a formal teacher training certificate course or who have gained relevant on-the-job teaching experience. Applicants with experience must have taught within a formal setting e.g. school, language school, institute, etc and be able to provide written confirmation and recommendation of their abilities by their supervisor. As experience is not obligatory, newly qualified teachers are invited to apply. For more information, visit our teaching European languages page.

    Teacher Intern Application Form: This application form is to be used by applicants who neither hold a formal EFL/ESL teacher training certificate nor have relevant EFL/ESL on-the-job teaching experience. Applicants for this programme are most often, though not only, young graduates looking for formal international work experience and have an affinity for teaching. For more information, visit our Teacher Internship Certification Pages.

    Work-Study 'A' Application Form: This application form is reserved for applicants who have both a desire to study Russian formally and teach English as a foreign language. In that Work Study A applicants are described as neither holding a formal EFL/ESL teacher training certificate nor having relevant EFL/ESL on-the-job teaching experience, they must undergo the same initial teacher training programme as Teacher-Interns. For more information, visit our work-study pages.

    Work-Study 'B' Application Form: This application form is reserved for applicants who have both a desire to study Russian formally and teach English as a foreign language. Unlike Work-Study A, however, applicants for this programme must have completed either a formal 100 to 120 hour EFL/ ESL teacher training certificate course and/or have relevant EFL/ESL on-the-job teaching experience. For more information, visit our work-study pages.

    Summer Camp Teacher Application Form: This application form is reserved for those wishing to teach English in one of Language Link's Summer Camp Programmes. In that neither an EFL/ESL qualification nor relevant teaching experience is required, this programme is ideal for those looking to pass their summer holidays working in a summer camp in Russia, the Ukraine or Turkey. In that summer camp programmes start in early June, applicants should be available to come to Russia for a one-week, pre-camp, teacher training course prior to start of their camp programme. Applicants, wishing to continue working with Language Link in the autumn, should request to do so as early as possible. For more information, visit our summer camp pages/.

    Volunteer Application Form: This application form is reserved for those wishing to gain valuable work experience while being free of the encumbrance of a formal full-time work contract. Applicants for this programme should have an interest in serving in one or more of the following capacities: teaching assistants, English language tutors, educational consultants and student welfare and activities assistant. Applicants with appropriate education and/ or experience may apply for positions as translators, interpreters, webmasters, html programmers or project managers. For more information, please visit our volunteership pages.

b) Writing an incorrect date: Though there is no fixed method for placing dates on the application form, the preferred style is dd/mm/yy. Regardless of the style used, many applicants confuse 'date of birth' and 'today's date'. If this occurs, your application will not be processed, and though Language Link does ascribe to the adage, 'To err is human; to forgive divine', Language Link is neither divinity nor prophet. The Recruitment Manager cannot be expected to guess an applicants age. On the other hand, applicants should be responsible enough to review their applications prior to submitting them.

c) Answering 'Yes' and then not completing the section: There are several sections of the application which ask for a 'Yes/ No' answer. Should the applicant respond with a 'Yes', the applicant is then instructed to 'complete this section'. The section should be filled in completely i.e., all spaces. This information should be available as it is all CV related. Failure to submit the required information detracts from the credibility of your application.

d) Failure to provide references: Applicants who fail to provide contact information for their referees, place their applications in a state of abeyance. In other words, no further action will be taken on their application (see Step 2 above). In placing the name of a referee on your application form, heed the following simple rules (they have written to both enhance the recruitment process as well as to save the applicant from embarrassment).

  • Do not submit personal references. Academic and/or professional references are desirable.
  • Check with your referees prior to placing their names on your application form. For many reasons, certain persons do not wish to be solicited for references. Likewise, by checking with the referee beforehand, you can verify their correct contact information.
  • Though there is a space for telephone numbers, e-mail addresses are preferable. The last thing that an applicant wants is for their referee to be disturbed at 3:00 in the morning. Language Link, Russia is based in Moscow, Russia (three hours ahead of Britain, 8 - 12 hours ahead of the US, etc).

If the applicant claims to have related experience, this can only be verified by contacting his/her reference(s). This is important for three reasons.

  • First, by virtue of the definition of a 'referee', no organization will give employment to someone who cannot provide references for their previous work in EFL.
  • Second, if you are applying as an EFL Teacher and you do not have an EFL qualification, you will need to obtain a waiver. This can only be obtained by having sufficient and satisfactory relevant experience. This experience must be verified.
  • Third, an EFL Teacher's salary is based on qualification(s) and/or satisfactory relevant experience. The more experience, the higher the salary. Again, this experience must be verified.

If in consideration of the preceding rules and advice, you feel confident that you are ready to fill in and submit an application form, then Language Link invites you to apply online.

There are a few other factors that can help toincrease your chances of acceptance. Though the link takes you to a page for Teacher-Intern applicants, the majority of the factors apply to all candidates.







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